Executive Assistant

We are pleased to announce that International Bowel Ultrasound Group (IBUS) is seeking an Executive Assistant

*Please apply via the provided link, applications are open until Jan. 26th, 2024*

The International Bowel Ultrasound (IBUS) Group is a not-for-profit association with more than 1000 members worldwide, founded by a group of international experts in bowel ultrasonography and inflammatory bowel diseases (IBD), who aims to promote the high-quality performance and adoption of intestinal ultrasound in IBD around the world. IBUS has established a global education program for interested gastroenterologists. For further info please visit our website here: https://ibus-group.org/


We are looking for an experienced Executive Assistant interested in research and innovation projects and working in an international medical environment, with passion in developing, implementing, and monitoring efficient organizational processes to streamline operations, especially in complex multidisciplinary structures.

The ideal candidate will be a well-rounded professional with three to five years prior experience in supporting a senior executive or team or in a similar role, excellent organization and time management skills, and appropriate IT knowledge.

The position includes the following primary duties:

  • Supporting the management in all organizational and administrative matters related to the Association
  • Office duties such as members management, communication with stakeholders and sponsors
  • Management of confidential documents and documentation of projects/ maintenance of project folders
  • Active participation in working groups of the association
  • Main point of contact for the Communications Committee and being responsible for website updates, Newsletters and managing the Association Social Media channels
  • Organization and accounting of business trips and events in collaboration with the Events team (in person and online)

The profile ideally includes:

  • Completed business administration, equivalent qualification, or solid professional experience in the field
  • Excellent handling of standard MS Office programs (Outlook, Word, Excel, PowerPoint)
  • Confident handling of online tools (banking, purchasing, travel, WordPress, social media, etc.)
  • Friendliness and enjoyment in dealing with people (employees and customers/colleagues), in person, by telephone, and in written contact.
  • Fluency in English (written and spoken). Basic German knowledge and other languages are an advantage.
  • Excellent written and verbal communication and reporting skills
  • Independent, forward-looking work style, conscientiousness, and diligence
  • Commitment, trustworthiness, discretion, and a willingness to improve
  • Based in Berlin; we offer flexible working hours and hybrid work


We look forward to receiving your application, including your salary requirements, references, and motivation letter.

Please apply using this link: https://wkf.ms/48LsnsG